Cardiff Met has invested a lot of resources in SharePoint as the primary means of making data and documents available securely to staff and students anywhere that there is an internet connection.
This should always be your first priority. SharePoint offers the user a secure window onto data that remains stored within Cardiff Met's systems. SharePoint will also permit the user to download documents and data onto their local device, again, this should be avoided except where absolutely necessary.
Although Cardiff Met's IT systems are secured to the latest standards, this provides no protection when data is copied from this environment and taken off campus. It's therefore vital that if you absolutely must transport or transmit sensitive data off campus that it is properly secured and encrypted.
If you are a Cardiff Met member of staff, you are responsible for taking adequate security precautions when you take data away from the Cardiff Met network. If you are transferring data onto a personal machine, then you are also responsible for ensuring that this computer is secure.
Cardiff Met can receive a fine of up to £500,000 for inappropriate release of personal data.
Advice for Cardiff Met Students
You should protect any files you create that contain sensitive data. In addition, you may consider password protecting any important work. You should also ensure that any personal computers you use are secure. Please see the advice below for protecting any portable data.