What is 'OneDrive for Business'?
OneDrive for Business (OD4B) is a cloud based online file storage and sharing service that is delivered to Cardiff Met students as part of the University's Office 365 subscription with Microsoft.
Each student receives 1TB of storage and it's an ideal place for storing Microsoft Office documents allowing access across a variety of computers, tablets and smartphones.
You can find out more from our FAQ below.
What devices and applications can use 'OneDrive for Business'?
You can access OD4B from:-
A computer running a standards compliant web browser, although we'd recommend using Internet Explorer if you want to take advantage of Explorer view. Guidance for using OD4B is available in the 5 Minute Guide
iPad or iPhone using the using the OneDrive App from the Google Play Store in conjunction with the official Microsoft Word,Excel & PowerPoint also available in the Google Play Store.
Android device using the OneDrive App from the Google Play Store in conjunction with the official Microsoft Word, Excel &PowerPoint also available in the Google Play Store.
What's the difference between 'OneDrive for Business' & 'OneDrive'?
Microsoft also offers a personal OneDrive. The personal OneDrive is free online personal storage (up to 15GB) used to save documents, photos, and other files in the cloud, share them with friends, and even collaborate on content.
OneDrive for Business is online storage that can be used for work and study. OD4B is managed by Cardiff Met, providing 1TB of storage and allows you to share and collaborate on work/study related documents with colleagues.
What happens the first time I access 'OneDrive for Business'?
The first time you access OD4B you should access it via a Web Browser rather than a tablet or smartphone app as your storage will need to be provisioned. The provisioning process will take a short time to complete, after which you should be able to access it via the official Microsoft Apps available from the Apple & Android app stores.
Are there any limits or restrictions?
The total space available for use within your OD4B space is 1 TB. The maximum individual file size is 2GB and you can upload most document file types, however there are a few that cannot be uploaded detailed under 'Blocked file types for SharePoint Online'
Can I sync my 'OneDrive for Business' files to my local computer?
Whilst a Windows & OSX sync client is available, Microsoft acknowledge the current versions have encountered a few functionality issues and are currently being redeveloped.
As a result, the ability to sync using the client is currently disabled but this will be reviewed when new versions are available.
Can I share my 'OneDrive for Business' files with others?
Yes and sharing is covered within this 5 Minute Guide. Some Academic Schools may have specific guidelines on sharing documents with teaching staff so if you're looking to share with them via OD4B we recommend you check with them beforehand.
Is 'OneDrive for Business' backed up and can I get deleted files back?
Microsoft have a very resilient system in place so no information will be lost if there is a failure.
When you delete a file it moves to the recycle bin for 90 days. After 90 days, it gets permanently deleted. You can restore files from the recycle bin by following the 5 Minute Guide
What happens to my 'OneDrive for Business' data when I leave the University?
All files stored in your OD4B storage area will become inaccessible to you when you leave and will eventually be deleted. It is your responsibility to ensure that you obtain copies of any documents or files you require when you Cardiff Met.
Do you have any guidance for using 'OneDrive for Business'?
You can get a quick overview of 'OneDrive for Business'
You can view our
5 Minute Guide for using 'OneDrive for Business' in a web browser
You can view our
5 Minute Guide for Opening & Saving to OneDrive within Office 2013
Can Staff get 'OneDrive for Business'?
OD4B is available to our Staff Windows 10 Early Adopters and will be available to all staff later in 2016.
In the meantime, if you have a requirement that you feel may be addressed by OD4B, please contact the IT Helpdesk to discuss further.