DSpace and Open Access

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​Library Services supports all research activity at Cardiff Met​ and facilitates open access to the University's research output via DSpace​ - our institutional repository. You can access DSpace​ via a computer, tablet or smartphone.

Contact us with any questions or feedback about DSpace at dspace@cardiffmet.ac.uk. If you need any questions answered about open access then please contact reserarchlib@cardiffmet.ac.uk​​ ​​- we can offer advice, workshops or training and help you make your research fully open.​​

​​​​Please find below some useful information about how to add research to DSpace, policy information and what open access means at Cardiff Met.​

DSpace Upgrade​​

We have recently upgraded and improved DSpace​The new interface provides a fresh environment for everyone to discover and access Cardiff Met's research and dissertations - as well as offering a Welsh language interface, ​easy login and better searching.

​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​How to add research to DSpace

Please see our current​ guidance below - this is now an improved service but please do email​ us if you have any feedback.

H​ow to add research to DSpace​​

​O​pen Access @ Cardiff Met

​​Open access publishing at Cardiff Met can be achieved via one of the following routes:

a) Publishing in an open access journal, free from Article Processing Charges (APC)

b) Publishing in a subscription journal which permits authors to deposit a copy of the output in a local or subject repository, usually following an embargo period (otherwise known as the green route)

c) Publishing in a hybrid journal and paying an APC to allow immediate open access publication (otherwise known as the gold route)

Under all circumstances, researchers should deposit a version of their research (usually the accepted manuscript/post-print) into DSpace no later than three months after the date of acceptance from a publisher. This helps to ensure all research from Cardiff Met will be compliant for the next REF (even if not submitted) and just as vitally it will then be available​ for anyone to access.

It is expected that most researchers will follow the green route at Cardiff Met but in some circumstances, it may be necessary to follow the gold route. In these instances, researchers will apply to their School MPT for funding to cover the cost of the APC incurred.

Contact researchlibrarian@cardiffmet.ac.uk​ for more advice or help in making your research open access​.​

Please refer to Cardiff Met's Policy on Open Access publishing of research for full details. The policy includes a workflow to help researchers select the appropriate route and an open access glossary of terms. ​

​Researchers are should ensure all journal articles and published conference proceedings conform to Cardiff Met'sPolicy on Open Access publishing of research in order to be eligible for the next REF.​

​​​Open access and the REF

A new policy applies to all journal articles and conference proceedings with an ISSN accepted for publication after 1 April 2016 that will be submitted to the REF.

The core of the policy is that journal articles and conference proceedings must be available in an open access form to be eligible for submission. Researchers will need to upload the post-print/accepted manuscript version to DSpace as soon as it has been accepted for publication (and no later than three months after acceptance)*.

*A longer timeframe applies during the first two years of the policy and outputs can be deposited in a repository at any point between acceptance and up to three months after the date of publication. However, researchers are encouraged to deposit upon acceptance from the outset as this exception to the policy is due to change in April 2018.

Please see HEFCE's OA slide pack for a quick introduction to the policy.

What is a post-print/accepted manuscript​?

This is the version of the article after it has been peer-reviewed and revised into its final form by the author, often referred to as the author’s accepted manuscript or author's final peer-reviewed manuscript. This version does not include the publishers' logos, final formatting or typesetting.

The author’s final, accepted manuscript is the one that has been agreed with the editor at that point. The accepted manuscript is not the same as the copy-edited, typeset or published paper – these versions are known as ‘proofs’ or ‘versions of record’ and publishers do not normally allow authors to make these open-access.


HEFCE regularly updates their open access FAQ page.

Answer 4.1 on the topic of date of acceptance and post-prints will be of particular interest to researchers getting to grips with the open access requirement.​

​DSpace Takedown Policy

If you are a rights owner and are concerned that you have found material, for which you are the rights owner, in our repository and you have not given permission, please contact us at dspace@cardiffmet.ac.uk stating the following:

- Your contact details

- The full details of the material

- A statement that, under penalty of perjury, you are the rights owner or are authorised to act for the rights owner.

The 'Notice and Takedown' procedure is then invoked as follows:

Cardiff Metropolitan University Library Staff will acknowledge receipt of your complaint by email or letter and will make an initial assessment of the validity and plausibility of the complaint.

If the initial assessment suggests there is a prima facia case, the material will be temporarily removed from the Cardiff Metropolitan University Repository pending an agreed solution

Cardiff Metropolitan University Library Staff will contact the contributor who deposited the material. The contributor will be notified that the material is subject to a complaint, under what allegations, and will be encouraged to assuage the complaints concerned.

The complainant and the contributor will be encouraged to resolve the issue swiftly and amicably and to the satisfaction of both parties, with the following possible outcomes:

- The material is replaced in the Cardiff Metropolitan University Repository unchanged.

- The material is replaced in the Cardiff Metropolitan University Repository with changes.

- The material is permanently removed from the Cardiff Metropolitan University Repository.

If the contributor and the complainant are unable to agree a solution, the material will remain unavailable through the Cardiff Metropolitan University Repository until a time when a resolution has been reached.​​